Frequently Asked Questions
Below are some frequently asked questions that may assist you with your enquiry. If your question is not covered here or you require additional information please contact us via email at firstname.lastname@example.org
Where can I do an IFA course?
The IFA is an Awarding Organisation that provides a range of essential oil related syllabi and qualifications recognised in the UK and overseas. The IFA do not run the courses themselves but accredit training providers to deliver one or more its syllabi worldwide. To find an IFA accredited course provider leading to an IFA qualification you will need to contact one our course providers directly please click here
How much is the course?
Fees are set by the individual course provider (not the IFA) you will need to contact the course provider directly for this information please click here.
What if I cannot find an IFA course provider in my area?
Unfortunately the IFA do not have courses in all countries and regions but that does not prevent you from becoming a member. We suggest that if you cannot find an IFA course provider in your local area and are unable to commit to travelling, to source a course that offer a level three aromatherapy qualification, please see examples of bodies we accept. On completion of the course you can then join the IFA as an associate member.
To become a full member you will be required to attend an upgrade course which will bridge the gaps between your current qualifications to the IFA Diploma standard. This will require less travel time to complete.
Please note to become an IFA full member you will be required to sit the IFA examinations, invigilated by an external examiner – these can be undertaken at an IFA course provider premises which the IFA will arrange on your behalf or under the supervision of an examiner at the IFA head office in London.
Can I complete an IFA course via distance learning?
No. The IFA syllabi involve both theoretical and practical elements. Distance Learning is appropriate for some theoretical modules (for example, Anatomy Physiology and Pathology, Business Studies, Research, Assignments and certain elements of Professional Practice) and certain elements of the practical modules (for example, providing demonstrations, presentation, seminars and lectures via Skype or Facetime, DVD or other similar digital communication mediums).
Distance Learning may be applied as an element of learning but this will not constitute more than 50% of the overall contact teaching and learning time allocated to the syllabi (varies for each course).
The Training Provider will use their discretion in terms of the appropriateness of and the elements of information they share via digital communication methods as per the syllabi guidelines.
When does the course start?
Dates and term times are determined by the course provider, click here to contact a course provider directly.
Where can I find out the course content?
A brief introduction of each course is available under ‘Aromatherapy Courses’.
For the Professional Aromatherapy Diploma Course click here
For the Professional Essential Oil Therapy Course click here
For the Aromatouch Carer Course click here
For information regarding upgrading your current qualification click here
If you require any further information please contact the course providers for a prospectus.
I have a qualification already – can my qualification be used for APL/RPL?
You will be required to contact a course provider who will assess if your previous qualification is of an equal standard to the IFA diploma syllabus requirement (this method is also known as mapping). This will determine whether or not it would be appropriate for the student to be exempt from units of the course and/or examination.
NB. Comparing qualifications is not an exact science because there exists variability in terms of the methods and depth of teaching and learning delivery and requirements amongst other aromatherapy curriculum and Training Providers. The Training Provider is responsible for ascertaining the student’s current subject proficiency and developmental needs (for example, through completion of the APL questionnaire, and/or interview - to determine their previous qualifications, work and life experience, skills and knowledge) before entering students into the IFA examinations.
Once the course provider has completed the mapping report they will submit to the IFA for approval alongside relevant certificates with the student registration form.
As a general rule APL (Accredited Prior Learning) will be accepted for any equivalent units accredited at the same level with the same learning outcomes undertaken within 3 years of applying for exemption. The IFA will issue each student with an exemption letter as confirmation of RPL (Recognised Prior Learning).
Please note certificates which have not been issued by training providers, associations or where there is no external quality assurance involved will not be accepted.
Specific bodies we exempt for Anatomy & Physiology: CIDESCO, LCSP, ITEC, ABC REFLEXOLOGY, CITY & GUILD, MD, SRN, MINMH, NVQ 3. Also registered: Physiotherapists, Osteopaths, Acupuncturists, Chiropractors and Pharmacists.
Can I sit an IFA exam(s) without taking the IFA course?
No. All students entering an examination must apply through an IFA training provider. All those with previous qualifications will follow the procedure outlined above. Upgrade courses will potentially be much shorter in duration dependent on the student/training provider schedule.
When is my exam?
Exam dates are set by the IFA when an appointed examiner is available to travel to a country. The IFA will notify the course provider of dates - please contact your course provider.
Can I sit my exam in a different country to the one I was taught in?
Students may undertake the course in one country and be examined in another. In this instance practical examinations will take place at another course providers venue, please see list of course providers to ensure there is a course provider in the country you wish to take the examination in and it is feasible for you to travel to.
Upon completion of the course please contact the IFA again for the next available examination date in the country you wish to take the exam in.
What happens if I haven’t completed my case studies in time for the Practical exam?
Your training provider will advise you not to enter into the examination without your complete coursework.
When and how will I get my results?
All results (and certificates) are dispatched from the IFA head office to your training provider up to eight (8) weeks after the examinations have taken place. Your training provider will inform you of your examination results.
Can you give me my exam results over the phone?
No, all results are sent to your training provider. The IFA will not enter into discussion with students regarding their examination results.
What does ‘Referred’ mean?
This means you have not passed the unit and will be ‘referred’ to re-submit coursework. Where treatment evidence/case studies/ assignments are verified by the principal teacher but the examiner concludes that they do not meet the IFA standard, the examiner will produce a referral report indicating the additional work required in order to pass.
How can I re-sit an examination?
You will need to contact your course provider who will schedule your resit with the IFA. Exam resits must be taken within one year from the day the initial exam was undertaken.
How many times can I re-sit an examination?
The maximum number of times a students can re-sit an examination is three. If after the third attempt your grade does not improve you will be required to retake the course and reapply for respective examination after two years. Students are reminded to leave an appropriate amount of time for further study before re-entering into examinations.
I am not happy with my results - what can I do?
Students may appeal their examination results if they are not happy. Appeals can only be made if their Training Provider is in support of the appeal. If the Training Provider agrees to support the appeal they must follow the IFA’s Appeals Procedure found in the student area of the website and complete the appeals application form.
If a Training Provider does not support the appeal the student must re-sit the examination at the next convened date.
I want to make a complaint regarding my training provider - what do I do?
In the first instance students must try and resolve any concerns they may have with their training provider/principal teacher. The IFA will ask to see evidence of this internal procedure having taken place.
If you are still unsatisfied with your training provider’s response you will need to complete the complaints form found in the ‘student’s area’ of the website.
How do I get a replacement certificate/diploma/badge?
If you have lost or damaged your certificate and need to obtain a replacement certificate/diploma/badge, you will be required to complete the ‘replacement order form’. Please note if the name change is significant, the IFA may ask for additional evidence as verification.
NB. Please note the IFA cannot reissue Diplomas or any other documentation provided to students/practitioners by their training provider. The student/practitioner must in this instance contact their training provider.
What pre-requisites do I need for an IFA Qualification?
The IFA does not set any pre-requisites for the Aromatherapy Diploma Course or the Aromatouch Carer Course.
The Professional Essential Oil Therapy Diploma (PEOT) Course, however, is set at an advanced level to the Aromatherapy Diploma Course and provides a route of progress and development for healthcare professionals. To enrol on the PEOT course, the student must already be a practicing healthcare professional for a minimum period of one year. Examples of other healthcare professionals include:
I have achieved an IFA qualification what letters can I put after my name?
If you have completed the Professional Aromatherapy Diploma Course you can put MIFA Dip after your name
If you have completed the Professional Essential Oil Therapy Diploma Course you can put MIFA – EOT Dip after your name
If you have completed the Aromatouch Carer Course you can put ‘IFA Aromatouch Certified’ after your name
Can I transfer to another IFA course provider?
Students may transfer between IFA Training Providers if they are not happy (and supply justifiable reasons) with the service they have been provided or if the student relocates during their training and examination period. The IFA expect Training Providers and students to manage this process internally between themselves. In exceptional circumstances, where the Training Provider and student have exhausted all other avenues of resolution and/or relocation, the IFA will arrange for students to be transferred to another IFA Training Provider. Please see ‘transfer policy’ and application form in the ‘student area’ of the IFA website.
Is the IFA Qualification recognised in other countries?
The IFA currently operates in more than 30 countries worldwide and the IFA qualifications are well known and recognised by employers for our high standards of training. However, therapists must contact the visa branch of the embassy of the country where you wish to operate, in order to establish the criteria required to work in your chosen country as this differs from country to country.
What is the minimum age to register on an IFA course?
The minimum age to be on an IFA course is 18.